Automation That Works While You Sleep

Drop Cowboy workflow automation connects triggers (events that start workflows) to multi-step sequences of actions (sending messages, updating properties, waiting, branching). When a trigger fires—like a new lead in your CRM or a cart abandonment—the workflow automatically executes each step in sequence. Contacts flow through delays, receive ringless voicemail or SMS, and get routed through different paths based on conditional logic. Everything runs automatically without manual intervention.

Yes! Drop Cowboy workflows support multi-channel campaigns. You can send ringless voicemail on day 1, wait 7 days, then send SMS follow-up, wait another 7 days, then send voice broadcast reminder—all in a single automated workflow. Mix and match channels based on your strategy. Each step can have different timing, conditions, and content. The visual workflow builder makes it easy to design complex multi-channel sequences.

Drop Cowboy workflows can be triggered by: CRM events (new lead, deal stage change, contact updated), webhook calls from external systems, API requests, contact actions (replied to message, called back, clicked link), scheduled times (daily at 9am, weekly on Monday), form submissions, e-commerce events (cart abandoned, purchase completed), appointment scheduling (booked, cancelled, rescheduled), or manual enrollment. Trigger sources include Salesforce, HubSpot, Shopify, Calendly, Zapier, Make.com, and 100+ platforms.

Conditional logic in Drop Cowboy workflows lets you route contacts through different paths based on properties, behaviors, or responses. For example: IF contact replies to message THEN send thank you SMS and notify sales rep, ELSE wait 7 days then send follow-up. IF contact has tag "VIP" THEN send personalized ringless voicemail from CEO, ELSE send standard message. You can nest multiple conditions, check custom fields, evaluate dates, and create complex decision trees. The visual builder shows all branches clearly.

Yes, Drop Cowboy integrates with major CRMs including Salesforce, HubSpot, Pipedrive, Zoho, and more. Set up bidirectional data sync so CRM changes automatically trigger workflows, and engagement data (replies, callbacks, message delivery) flows back to your CRM. When a deal stage changes to "Qualified" in Salesforce, Drop Cowboy can automatically send a personalized ringless voicemail, then update the CRM with delivery status and any responses. Works with custom fields, tags, and properties.

Drop Cowboy workflows support flexible delay controls between steps. You can wait for a specific duration (3 hours, 7 days, 2 weeks), wait until a specific date/time, wait until business hours begin, or wait for a trigger condition to be met. Delays automatically respect quiet hours and TCPA compliance—if a step is scheduled during quiet hours, Drop Cowboy waits until compliant hours. You can adjust timing per recipient timezone for geographic campaigns.

When a contact opts out or replies STOP, Drop Cowboy immediately removes them from all active workflows and adds them to the global suppression list. They will not receive any future workflow steps across any campaign. Opt-outs are honored instantly across every channel (ringless voicemail, SMS, voice broadcast). You can view opt-out activity in workflow analytics and contact history. Compliance is automatic—you don't need to manually remove contacts from workflows.

Drop Cowboy supports A/B testing at multiple levels. You can test individual message variations within a workflow (test 2 different ringless voicemail scripts, promote the winner). Or you can test entire workflow sequences (Workflow A sends ringless voicemail → SMS → voice broadcast vs Workflow B sends SMS → ringless voicemail → SMS). Set your success metric (response rate, conversion rate, callback rate) and Drop Cowboy tracks performance. Test send timing, delays, message content, or workflow structure.

Drop Cowboy provides a workflow analytics dashboard showing: contacts currently in workflow, contacts completed, completion rate, average time to complete, drop-off by step, response rates per step, conversion rates, and ROI metrics. Click into any step to see detailed performance. Identify bottlenecks where contacts drop off. Compare workflow variants side-by-side. Export data for external analysis. All analytics update in real-time as workflows execute.

No! Drop Cowboy uses a visual drag-and-drop workflow builder—no coding required. Select your trigger, drag workflow steps (send message, wait, add tag, conditional logic) onto the canvas, connect them, configure settings, and activate. The visual interface shows the entire workflow flow at a glance. For advanced users, Drop Cowboy also offers a robust API and webhook support for custom integrations and programmatic workflow control. But the visual builder handles 99% of automation scenarios without code.

Yes, you can pause active Drop Cowboy workflows anytime. When paused, contacts currently in the workflow stay at their current step—they don't lose their place or start over. Make edits to workflow steps, timing, or conditions while paused. When you resume, contacts continue from where they stopped. You can also manually remove specific contacts from active workflows, duplicate running workflows for testing, or clone workflows to create variations. Full control over workflow execution.

Drop Cowboy workflow automation handles unlimited contacts, unlimited campaigns, and unlimited workflow complexity. The platform automatically queues messages, respects rate limits, enforces TCPA compliance (quiet hours, timezone adjustments), and scales infrastructure based on volume. Workflows run 24/7 without supervision. Large batches are processed efficiently with built-in throttling. Monitor system performance in the analytics dashboard. Enterprise customers get dedicated infrastructure and priority processing for time-sensitive workflows.

Yes! Drop Cowboy workflows can send webhook calls to external systems at any workflow step. Pass contact data, custom properties, engagement metrics, and workflow status to your own servers, Zapier, Make.com, or any system that accepts webhooks. Webhooks can also trigger workflows—external systems can start Drop Cowboy workflows via webhook calls. This enables bidirectional data flow and integration with any software that supports webhooks. Includes retry logic and error handling for reliable delivery.

Drop Cowboy workflows support dynamic personalization using merge fields. Insert contact properties (first name, company, city), CRM custom fields, computed values, or conditional content into messages. Personalization works across ringless voicemail (using Mimic AI voice cloning with field insertion), SMS, and voice broadcast. For example: "Hi {{first_name}}, your {{property_address}} appraisal is ready." Merge fields pull data from integrated CRMs, CSV uploads, API calls, or manual contact records. Unlimited custom fields supported.

Drop Cowboy recommends testing workflows with a small segment first. Send test messages to yourself to validate content and timing. Use the workflow preview to visualize all paths and branches. Check that triggers fire correctly with sample data. Monitor the first 100 contacts through the workflow to validate performance before scaling up. Start with low-risk segments. Review analytics after each test to identify issues. Once validated with small segment, gradually increase volume. The platform includes built-in testing tools to validate workflows before full launch.